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A successful restaurant is all about the food and the people. But restaurants also require a close eye on the large variety of metrics behind the scenes: labor cost, food & beverage cost, average check and customer counts, administrative costs, sales trends, seasonal comparisons, promotion tracking, and so much more. PABS has many years of experience in tracking, accounting, and reporting for restaurants, both large and small. PABS offers a customizable package to meet any restaurant’s needs. We understand the industry-based needs for any size restaurant – from food stands to upscale dining, but with flexible service level options. Do you need Live Accounting with sales and invoices recorded daily? Or Weekly or Monthly services where we perform periodic tasks weekly or monthly that can save on the cost.

Service options include

  • Daily Sales Recording
  • Detailed Labor Reporting
  • Detailed Food & Beverage Cost Reporting
  • Bank Reconciliation & Cash Flow
  • Accounts Payable
  • Accounts Receivable
  • Payroll Support
  • Coupon service tracking – Groupon, Living Social
  • MOFOS Support (Mobile & Online Food Ordering Services)

Detail Content

Daily Sales Recording and Bank Reconciliation.

Detailed Labor Reporting

  • PABS provides as much labor detail as you need: Front of House and Back of House? Or moredetail?: managers, servers, runners, cooks, bussers, dishwashers, etc. What do you want measured?
  •  Labor is recorded on accrual basis so the cost shown on the P&L reflect just what was incurred for that period

Detailed Food & Beverage Cost Reporting

  • Food is recorded in categories to match sales, food, wine, beer, etc. With food, some restaurants even prefer more detail: seafood, produce, dairy, etc. It depends on each restaurant’s needs
  •  Costs are reported in dollars and in a percent of sales. For example, Wine cost is reported in dollars but also as a percent of Wine sales
  •  We reconcile vendor statements to ensure that all invoices are recorded. Invoices should generally be coded and approved by management before being recorded

Bank Reconciliation & Cash Flow

  • Beyond the daily bank verifications, we perform a full reconciliation of the cash activity for your business
  • We can provide cash projections so you know at any given time what to expect for cash flow.

Accounts Payable

  • Daily invoice processing
  •  Monthly vendor statement reconciliation
  •  Vendor aging reports
  •  Payment processing
  •  Monthly balance sheet reconciliations

Accounts Receivable

  • Reconcile any receivables the restaurant carries: events, catering, employee advances, etc.

Payroll Support

  • Time sheet processing

Coupon service tracking – Groupon, Living Social

  • Reconcile accounts for your coupon accounts: Groupon, Living Social, etc

MOFOS Support

  • Verify your activities and balances: GrubHub, Zoomer, DiningIn, OrderUp, and more.

Statistical Reporting

  • Want to track average checks, customer counts, sales by day part? PABS reporting can include such statistics


  • Track and store W-9s
  • Year-end 1099 and 1096 processing

Sales Tax

  • Monthly sales tax processing and filings

Accounting Software

  • Has your restaurant outgrown QuickBooks? Do you need more complex reporting? Would you like to see live data in a dashboard? PABS can provide cloud-based solutions for accounting and file storage.

Year-end Tax, Audit,& Review Support

  • PABS provides a complete year-end package to your CPA reducing the effort they put in to that process and reducing your cost at the same time.
  • For those clients that have significant bank loans, PABS can provide full audit and review support services that meet your CPA requirements.
  •  Going through an audit? Our complete and accurate record keeping has saved our clients from a lot of trouble with their IRS audit.